01The short version
- No account, no bots. QPilot never joins your calls and only listens to your microphone while a session is running.
- Zero transcript retention by us. Fabsoft X does not operate a database of your audio, transcripts or agendas. They are stored on your device.
- Bring your own key (BYOK). Your Deepgram and semantic-engine API keys are stored locally on your device and used only to authenticate your own requests to those providers.
- Speech or manual rehearsal. Deepgram and browser speech can transcribe audio; if those are unavailable, you can type or simulate text for local matching without sending it to a provider.
- No server-side telemetry of transcripts, no advertising trackers and no sale of data — ever.
02Who we are
QPilot is developed by Fabsoft X, a software and technology trading division of FABS GROUP LTD, a company registered in England and Wales (Company No. 16820215). Its registered office is 128 City Road, London, United Kingdom, EC1V 2NX. FABS GROUP LTD is the controller for the limited personal data described in this policy.
Contact: support@thefabsgroup.co.uk
03Microphone audio
QPilot captures audio from the microphone you select, only while you have started a session. Your microphone may also pick up people nearby or audio from your speakers; use headphones and consider anyone else in the room. What happens next depends on the speech engine you choose:
- Deepgram (cloud, BYOK). Audio is streamed over an encrypted connection to Deepgram using your Deepgram API key, under your own Deepgram account and Deepgram’s terms and privacy policy. In the desktop app and in most browsers this connection goes directly from your device to Deepgram.
- Browser speech recognition. If you use the Web Speech engine, your browser performs recognition. Some browsers (for example Google Chrome and Microsoft Edge) send audio to their vendor’s cloud service for this; that processing is governed by your browser vendor’s privacy terms.
- Manual text rehearsal. Typed or simulated text can be matched locally without sending it to a provider. QPilot does not transcribe microphone speech offline.
QPilot does not record or store audio files. Audio is processed as a live stream and discarded.
04Transcripts, agendas and semantic scoring
Transcripts, agendas, saved presets and settings are stored in the desktop app’s local data folder on your device. You can delete them at any time by clearing the session, removing saved agendas, or uninstalling the app.
To decide whether an agenda point has been covered, QPilot can use a cloud semantic engine (TypeSafe System One). When you configure a key for it, short transcript excerpts and the text of your still-open agenda points are sent to that provider with your API key, under your own account with them. If no key is configured, QPilot uses its on-device matcher instead.
Post-session reports are only shared if you explicitly copy or export them.
05API keys (BYOK)
API keys you enter are stored locally on your device. They are sent only to the provider they belong to, solely to authenticate your requests. Fabsoft X never stores your keys on its servers.
Treat your keys like passwords: use keys scoped to the minimum permissions, rotate them periodically, and revoke them from your provider dashboard if a device is lost.
06Future web app relay (not currently available)
If a web app is released, browsers, extensions and corporate networks may block direct connections to third-party APIs. In those cases the web app would forward requests through a lightweight relay endpoint operated by Fabsoft X. The relay is designed to:
- forwards the request (audio chunk or text, plus your key) to the provider you selected and returns the response;
- holds data in memory only for the duration of that single request;
- does not write audio, transcripts or keys to disk, databases or application logs.
The current desktop app does not use this relay; it connects to providers directly.
07This website
This marketing site is served as static files. It sets no cookies, uses no analytics or advertising trackers, and self-hosts its fonts.
Like any web server, our hosting records standard access logs (IP address, user agent, requested URL and time) for security and abuse prevention. These are kept for a short period and then deleted.
The interactive demo on the home page runs entirely in your browser. If you press the microphone button it uses your browser’s built-in speech recognition (see “Microphone audio” above); nothing is sent to Fabsoft X.
08Microsoft Store & installers
If you install QPilot from the Microsoft Store, Microsoft processes purchase, licensing, installation and diagnostic data under the Microsoft Privacy Statement. We may receive aggregated, non-identifying install and crash statistics from Microsoft Partner Center.
09Third parties at a glance
| Provider | When | Data | Account |
|---|---|---|---|
| Deepgram | Deepgram engine selected | Live audio | Yours (BYOK) |
| TypeSafe | Semantic key configured | Transcript excerpts, open agenda text | Yours (BYOK) |
| Your browser vendor | Web Speech engine selected | Live audio | Browser terms |
| Microsoft | Store install | Licensing & diagnostics | Your Microsoft account |
10Lawful basis & retention
Under UK GDPR we rely on our legitimate interests to operate and secure this website and the web relay, and on contract or legitimate interests to answer support requests.
- Audio, transcripts, agendas and keys: not retained by Fabsoft X.
- Web server access logs: short-term, for security only.
- Support emails: kept only as long as needed to resolve your request and for our legitimate record-keeping.
QPilot is a presenter tool. If your microphone may pick up other people, you are responsible for informing them where required by law or workplace policy.
11Your rights
You have the right to access, correct, erase, restrict or object to the processing of your personal data, and to data portability. Because we do not hold your session data, most requests can be fulfilled by clearing QPilot’s local data on your device. For anything else, email support@thefabsgroup.co.uk.
You can also complain to the Information Commissioner’s Office at ico.org.uk.
12Children, security & changes
QPilot is not directed at children under 13. Connections to providers use TLS encryption. We will post any changes to this policy on this page and update the effective date below.